WriYe and Organization

Oof, why is May going so fast? Seriously. Ahhhhhhhh

Anyway. It’s time for the monthly prompt from WriYe, which is about writing organization, something I am alternately very good at and also sometimes terrible at.

How do you keep your writing organized and backed up?

I mostly use Google Drive. I keep all my outlines and other background information there–conlangs, worldbuilding, feedback, etc. I also try to keep the most recent version of each draft on there as well, though sometimes this leads to issues (such as a local version syncing incorrectly and the cloud version eating the most recent update), so sometimes I will also NOT back up the most recent version for my own sanity.

I realize this is risky, but when Drive makes me waste an hour finding the proper version or makes me create 15 copies of the same document because it can’t just save over the pre-existing version, sometimes it’s worth it.

(I do back up other ways as well. I lost 4K on a story once and it was not fun.)

I also keep things like word count trackers and agent/submission lists there, so I can access them from anywhere. And my random idea file, so things can be added at a moment notice.

That being said, I do also do planning in notebooks, because sometimes that just works better, and sometimes it is too much work to type all that into a document (especially if there’s artwork involved, and often there is, for maps or uniforms or what have you). I have a set shelf on my desk that’s for writing notebooks, which I’ve put into place after one rather important one wandered off (RIP).

Do you have any tips or tricks to share that have helped you?

More backing up is better. I have an external hard drive that I back everything up to periodically, and I keep a version of each completed draft on Google Drive and in my email (in case Drive does something weird). I also sometimes back things up onto a flash drive.

That way, if anything happens, it’s still somewhere.

Organization within storage areas is also good–I keep the novels separate from the short stories, and keep all information for each specific novel or series separate from the others.

(So, like, Novels>Series>Book 1, etc.)

This allows me to easily find the stuff related to a specific project as opposed to having to scroll through a long list of things (though search functions do exist, but if you’ve named a document something not obvious you’re screwed).

So, uh, that’s me, I guess. I do think there’s a thin line between organization and obsessive organizing that can take away from working time on other things, so I try not to stress about it too much.

How are you, squider? Thoughts on organization?

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